II - 2.10 - Policy on Terminal Leave for Faculty

I. Purpose

The purpose of this policy is to establish a system of terminal leave with pay by which the Institution and its programs may provide a means to reallocate faculty positions and other resources from low demand to high demand programs with the voluntary cooperation of tenured faculty members.

II. Applicability

A. Scope

Terminal leave with pay is available only to tenured faculty members who meet certain criteria and whose positions meet certain criteria as spelled out in these policies.

B. Eligibility

Only a full-time faculty member who holds tenure and whose appointment is in a program with low demand is eligible to apply for terminal leave. All other faculty members do not have a right of access to this benefit.

C. Responsibility

The chair of the department and the dean of the school from which a faculty member is seeking terminal leave and the Provost and Senior Vice President for Academic Affairs shall each be responsible for advising on whether or not the terminal leave should be granted, but authority to approve or disapprove the terminal leave shall rest exclusively with the President.

III. Guidelines and Standards

A. The terminal leave will afford the Institution the opportunity to reassign the position in order to respond to shifting enrollment demands, new program initiatives, changing program emphases and similar circumstances which make increased flexibility desirable. At the discretion of the President, the position may be retained in the department from which the faculty member is separating, or it may be reallocated to another department or program at the Institution, or it may be eliminated.

B. Terminal leave is awarded to a faculty member for a period of ten (10) months at full pay, and it terminates on the effective date of the faculty member's separation from the Institution.

C. A faculty member while on terminal leave shall:

1. Remain an employee of the Institution and be subject to all policies of the Board of Regents and the Institution;

2. Receive the salary which would have been accorded had he/she or remained at the Institution;

3. Retain eligibility for all benefits normally associated with full-time employment, with the exception of annual leave; and

4. Not be required to perform duties of any kind during the period of leave unless otherwise stipulated.

D. Twelve-month faculty and administrators who transfer to faculty status, must exhaust their accumulated leaves, except sick leave, in conjunction with the period of terminal leave. In addition, they waive all rights to accumulate leave, except sick leave, during the period of terminal leave.

E. Eligible faculty members who wish to receive terminal leave must complete one copy of an Application for Terminal Leave (see Attachment A) which is available in the Department of Human Resources. The application should be submitted to the department chairperson for processing and then to the dean of the school and the Provost and then to the President for final approval. Applications must be submitted at least four months before the proposed start date of the requested terminal leave.

F. If the Application for Terminal Leave is approved by the President, two (2) copies of a Terminal Leave Agreement (see Attachment B) shall be drafted in the Office of the Provost and Senior Vice President for Academic Affairs and sent to the President. The President shall sign both copies of the agreement and send them to the applicant with instructions to sign both copies and return one to the President. In this agreement the faculty member waives all claims arising out of his/her employment, other than those specified in III.C above, and also waives all claims to subsequent employment at the Institution.

IV. Results

Institutional programs with high demand will be able to employ more faculty and other resources in order to support better the needs of the program.

V. Exceptions and Deviations

None

VI. Definitions

A. A high demand program is one in which the ratio of full-time equivalent students ("FTE students") to full-time equivalent faculty ("FTE faculty") ranks in the upper forty percent (40%) of student-faculty ratios when measured against the student faculty ratios for all programs of the Institution.

B. A low-demand program is one in which the ratio of FTE students to FTE faculty ranks in the lower forty percent (40%) of student-faculty ratios when measured against the student-faculty ratios for all programs of the Institution.

 

Effective Date:  03/04/1998


ATTACHMENT A 

BOWIE STATE UNIVERSITY
APPLICATION FOR TERMINAL LEAVE

Name of Faculty Member: _______________________________________
Faculty Rank and Subject Area: _______________________________________
Academic Department: _______________________________________
School: _______________________________________

Check the correct answer to each of the following questions. If you answer "No" to either question, you are not eligible to apply for terminal leave.

Are you a full-time faculty member?         ______ Yes      ______ No
Do you currently hold faculty tenure?       ______ Yes      ______ No

I wish to apply for terminal leave in accordance with the Institution's Policies and Procedures on Terminal Leave for Faculty (Policy II-2.10) which I certify that I have read.

I request terminal leave to begin (month, date, year): __________

for a period of ten (10) months during which I will receive fully salary totaling $__________

Effective date for end of terminal leave and my 
separation from the Institution (month, day, year): __________   

Current ten (10) month salary excluding any supplemental salary:  $__________    

Signature of Faculty Member: _______________________________________       Date: __________

 

Advisory Signatures

Does this faculty position serve a low demand program for which terminal leave can be authorized in accordance with Policy II-2.10? Check one, sign, place date after signature and attach any remarks to the application.

_____ Yes  _____ No  Department Chair: _________________________________________

_____ Yes  _____ No  School Dean: _____________________________________________

_____ Yes  _____ No  Provost/Academic VP: _______________________________________

Approval Signature for Terminal Leave

Signature of President: _____________________________________________


ATTACHMENT B 

BOWIE STATE UNIVERSITY
TERMINAL LEAVE AGREEMENT

This is a Terminal Leave Agreement between Bowie State University, hereafter referred to as the "University", and the tenured faculty member named below who is an employee of Bowie State University and shall hereafter be referred to as the "Employee". The University grants to the Employee a terminal leave in accordance with the University's Policies and Procedures on Terminal Leave for Faculty (Faculty II.2.10). The specific provisions of this terminal leave shall be as follows:

Name of Employee: _______________________________________________________________

Effective Date Terminal Leave Begins: _________________________________________________

Effective Date Terminal Leave Ends: __________________________________________________

Total Salary to Be Paid During Terminal Leave: __________________________________________       

Amount of Each Monthly Payment During Terminal Leave: __________________________________

While on Terminal Leave, the Employee shall: ___________________________________________

1. Remain an employee of the institution and be subject to all policies of the Board of Regents and the Institution;

2. Receive the salary payments listed above;

3. Retain eligibility for all benefits normally associated with full-time employment with the exception of annual leave; and

4. Not be required to perform duties of any kind during the period of leave unless otherwise stipulated below.

On the effective date that the terminal leave ends, the Employee agrees to be totally separated from employment at the Institution, and the Employee also agrees to waive all claims to subsequent employment at the Institution.

Signature of President: ___________________________________________

Date:    ________________________________________________________

Signature of Employee:  ___________________________________________

Date:  _________________________________________________________