VII - 4.62 - Policy on On-Call and Call-Back for Non-Exempt Employees

I. Purpose

To establish implementation procedures for BOR VII - 4.62 – Policy On On-Call and Call-Back for Classified Employees.

II. On-Call

A. Applicability

1. All regular non-exempt employees who are required to be available to report to work outside the normally scheduled hours for emergencies or other unusual circumstances.

2. The Director of Human Resources may approve the payment of the compensation to a classified employee who is exempt under the Fair Labor Standards Act if:

a. it is demonstrated that the nature of work required is very specialized; or

b. an emergency situation exists.

B. Guidelines and Standards

1. The Department heads or supervisors may designate eligible employees as on-call. Employees assigned to be on-call are to be accessible if it is necessary for them to return to work. If during the on-call period the employee cannot be accessible due to unforeseen circumstances, the employee must notify his/her supervisor immediately. The supervisor or designee is authorized to call an employee into work when they are on an on-call status. The employee should be given advance notification of being placed in on-call status. Employees should not be in an on-call status for more than seven (7) consecutive days.

2. The supervisor may take disciplinary action against an employee assigned to on-call status:

a. who cannot be reached; or

b. does not report to work within two (2) hours of being called.

C. Compensation

Questions regarding on-call rates should be directed to the Office of Human Resources.

III. Call-Back

A. Applicability

Regular non-exempt employees who are required to return to work on a regularly scheduled on-duty day after going off-duty, or are required to work on a regularly scheduled off-duty day are eligible for call-back compensation.

B. Guidelines and Standards

The employee’s supervisor or designee may call an employee back to work.  Call-back hours should be reported on the employee’s timesheet as hours worked.

C. Compensation

Questions regarding recording call-back time shall be directed to the Office of Human Resources.

IV. Exceptions

None


For additional reference and guidance, refer to BOR Policy VII - 4.62 – Policy on On-Call and Call-Back for Classified Employees (Approved by the Board of Regents, June 19, 1991).

 

Effective Date:  12/22/1998