Budget Development Process Calendar
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Aug-Sept Timeline
August
- USM provides Bowie with specific budget instructions and information for submission of next year’s budget request (General Funds, Tuition Rate, Institutional Mandatories, etc.)
- Budget Office obtains preliminary enrollment numbers and credit hour mix from Institutional Research for development of the University’s budget request
September
- A preliminary budget request is prepared in accordance with USM instructions, preliminary enrollment numbers, preliminary initiatives, and the current year base budget
- The preliminary budget request is prepared for the State and entered into the Budget Application System (BAS)
Nov-Dec Timeline
November
- Draft Tuition, Mandatory Fees, Room and Board Rates are reviewed through shared governance process (SGA, GSA, & University Council)
December
- If applicable, adjustments are made to the preliminary budget request based on information from USM
Jan-Mar Timeline
January
- Governor approves budget request and forward to Department of Legislative Services (DLS)
- Receive several fiscal impact statements from USM regarding pending legislation that may have a significant impact on higher education institutions in the State
- DLS prepares an assessment of BSU and submits questions/areas of concerns
- Conduct Mid-Year Budget Review with VPs and/or President
February
- If applicable, Budget Hearings are held. Testimony is prepared for President to defend budget proposal
- If applicable, President testifies before the House/Senate subcommittees
- Tuition, Mandatory Fees, Room and Board rates are submitted to Board of Regents (BOR) for approval
March
- President and Cabinet members establish University priorities
- Cabinet determines enrollment numbers for development of University's working budget
- Budget Office prepares projected Working Revenue Budget based on headcount/credit hours and Governor's allowance
- Departments begin developing initiatives for review based on instructions from their division/department heads
Apr-Jul Timeline
April
- All departmental initiatives are due to their respective division/department heads for review
- All proposed initiatives are due to the Budget Office from division/department heads
- Cabinet reviews submissions to ensure initiatives are aligned with BSU’s Strategic Plan
- USM notifies the institutions if the proposed Tuition, Fees, Room and Board Rates are approved by BOR
May
- President and VPAF host a campus wide budget update open forum
- Cabinet continues discussions to determine which initiatives will be funded for the ensuing fiscal year
June
- All decisions are finalized to determine the University’s working budget allocation
- Budget Office begins the process of preparing the working budget for use in the PeopleSoft system
July
- Budget Office informs the campus community that budgets are available in PeopleSoft system
- The Budget Office submits Bowie’s working budget information to USM