Veterans and Military Enrollment

Using VA Benefits

Welcome to Bowie State University!

We're excited to have you here, and on behalf of the Veteran Certification Services Team, we thank you for your service. Whether you’re just starting or returning to school, we’re here to help you use your VA education benefits effectively at BSU.

This guide is for new or current students using any of the following VA benefits:

 

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    Steps to Use Your VA Benefits at BSU

    1. Apply to Bowie State University

    Start by submitting your application to attend BSU. Apply | Bowie State

    2. Apply for Your VA Education Benefits

    If this is your first time using VA benefits, you’ll need to apply online through the VA Education Benefits Application.
    Already used your benefits before? Submit a change of program or place of training form through the same site.

    3. Check Processing Times

    Visit VA's average claim processing times to see how long it may take to process your application.

    4. Complete Your FAFSA

    We encourage all students to complete the Free Application for Federal Student Aid (FAFSA), even if you're using VA benefits. This helps determine eligibility for additional scholarships and grants.  FAFSA® Application | Federal Student Aid

    5. Attend Orientation & Register for Classes

    6. Review Your Residency Status

    Your residency info is listed in your admission letter. You may qualify for in-state tuition, especially if you're military-affiliated. Learn more at Residency Information | Bowie State.

    7. Know Your VA Benefit Type

    Once you know which benefit applies to you (e.g., Chapter 33, 31, 35), follow the specific instructions under that benefit tab on the BSU Military Resources site.

    8. Request to Be Certified for the Semester

    Once you’ve registered for classes:

    Email all documents to: militarybenefits@bowiestate.edu

    9. Wait for Your VA Benefits to Pay Out

    Here’s how it works:

    • You’ll receive a confirmation email once your certification is submitted to the VA.
    • Post-9/11 GI Bill students (Chapter 33):
      • Step 1: We send enrollment info so the VA can release your housing and book stipend.
      • Step 2: After the add/drop period ends, we submit your tuition and fees to the VA for payment to BSU.
      • The VA typically sends tuition payments to BSU about two weeks after you’re certified.

    If you’re using Chapter 31 or Chapter 33, and you’ve submitted a written request for certification, you will not be penalized with late fees or account holds for any amount covered by VA. See: GI Bill Delayed Payment Policy.

    10. Additional Resources

    College is more than classes—make the most of your time here by getting involved! Visit our Veteran On-Campus Resources to explore:

    Contact Us

    Need help? We’re here for you!

    militarybenefits@bowiestate.edu  |  301-860-5109

    GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA).

     

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    Congratulations on taking this important step—using your Chapter 35 Survivors' and Dependents' Educational Assistance (DEA) at Bowie State University! We’re here to make sure the process is smooth and straightforward. Here’s a friendly guide to get started:

    1. Confirm Eligibility & Apply

    • You must be a spouse or child of a veteran who is permanently and totally disabled, died in service, missing in action, or in treatment for a service-connected disability.
    • Apply for VA Education Benefits: Visit How To Apply For The GI Bill And Related Benefits | Veterans Affairs, VA's official site. You’ll receive a Certificate of Eligibility (COE).

    2. Share Your COE with BSU

    • Submit your COE to the Military Resource Center or the Registrar's VA Benefits Office on campus after you receive it (usually within ~30 days).
    • If you’re transferring from another school, fill out VA Form 22‑5495 (Change of Program/School).
    • Contact email: militarybenefits@bowiestate.edu   

    3. Register & Certify Each Semester

    • Request to be certified to the VA. As soon as you have registered for classes, submit a signed BSU VA Enrollment Certification Request (pdf) to Veteran Certification Services. Once you receive your Certificate of Eligibility (COE), submit the document to the Military Resource Center. It is recommended that you submit these at the same time. CH35 (DEA) students, ensure you have the full VA file number from the qualifying veteran as well as the full name of the qualifying. Please submit these documents via email to militarybenefits@bowiestate.edu.
    • Once registered for classes, you will need to submit a BSU VA Enrollment Certification Request (pdf). You must submit this form every semester you wish to use your benefits.  Once the form is received the BSU’s School Certifying Official (SCO) will certify your enrollment each term to the VA. Early submission is essential for your monthly stipend to be paid to you on time.
    • You don’t need to self‑verify each month for standard degree programs; the school reports your enrollment. For non‑college programs, you may need to verify monthly online or by phone.

    4. Understand Payment Details

    • The VA pays you a monthly stipend directly to you, based on enrollment level:
      • Full-time: ~$1,536/month (Oct 2024–Sept 2025)
      • ¾ time: ~$1,214/month
      • ½ time: ~$890/month (prorated)
    • Payments arrive on or around the 1st of each month for the prior month's attendance.
    • Note: Chapter 35 does not cover tuition or fees (they do not pay the university directly), so you’re responsible for paying those to BSU by the fee deferment deadline though many dependents qualify for in‑state tuition under the Choice Act. It is recommended that you enroll in a university payment plan. Payment Plans | Bowie State

    5. Stay On Top of Changes

    • Let BSU’s VA Office or SCO know if you:
      • Add/drop classes
      • Change your major
      • Withdraw mid‑semester
    • These changes can impact your stipend or trigger overpayments.

    6. Know Your Limit

    • You’re eligible for up to 36 months of DEA benefits.

    7. Explore Extra Support

    Additional Resources

    If your parents wish to have access to your information at the university, please fill out and submit a ferpa-student-consent-disclosure.pdf form to the registers officeregistrar@bowiestate.edu  

    Helpful Checklist

    Task Before You Start Each Semester
    Apply (VA Form 22 5490)  - Before You Start
    Receive COE & Submit to BSU - Before You Start
    Register for Classes - Before You Start and Each Semester
    SCO Certifies Enrollment - Each Semester
    Pay Tuition & Fees - Each Semester
    Report Changes to SCO/VA Office - Each Semester

    Contact Us

    We know it may feel overwhelming, but you’re not alone! The Military Resource Center and Veteran Services are here to support you step by step.

    If you need help at any stage, drop by Suite 1126 in the Thurgood Marshall Library, email militarybenefits@bowiestate.edu , or call 301‑860‑5109.

    Congratulations again on pursuing your education, we’re honored to support you!

    GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA).

     

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    Thank you for your service and welcome to Bowie State University! We're honored to support our military-connected students, and we’re here to help you make the most of your Post-9/11 GI Bill® benefits.

    To use your benefits at BSU, please follow the steps below:

    1. Apply for Your VA Education Benefits

    If you haven’t already, apply online at How To Apply For The GI Bill And Related Benefits | Veterans Affairs, VA's official site. You’ll receive a Certificate of Eligibility (COE).

    Once approved, you’ll receive a Certificate of Eligibility (COE) from the VA.

    2. Submit Your COE to BSU

    Email a copy of your Certificate of Eligibility (COE) to our VA Certifying Official at militarybenefits@bowiestate.edu or drop it off at the Henery Administration building enrollment services window.

    3. Complete BSU’s Veteran Education Benefits Form

    Each semester you wish to use your benefits; you'll need to complete a Veteran Benefits Request Form. This helps us certify your enrollment with the VA. Send this form and a copy of your COE to militarybenefits@bowiestate.edu.  

    You can find the form here: va-enrollment-certification-request.pdf

    Save this link as a favorite Veteran Enrollment | Bowie State

    4. Stay Enrolled in Approved Courses

    The VA only covers courses that apply to your declared major or degree. Be sure to work with your academic advisor to ensure your schedule meets VA requirements.

    5. Check In Each Semester

    Keep in touch with our office each semester to confirm your continued use of benefits and to ensure timely processing with the VA.

    6. Explore Extra Support

    • Complete FAFSA: Visit FAFSA site. You can also contact Financial Aid | Bowie State.
    • Attend Orientation:
    • Check Your Residency Status: Residency Information: Please follow the steps below to update your residency status for tuition purposes. 
      • Please complete this form. Residency Information (Page 1 of 6)
      • Copy of deed/lease agreement or housing agreement, your campus housing agreement would meet this requirement. if you are living with someone, you can submit a notarized letter from the person you are staying with, the letter must include the address where you are staying, and both parties' names and date you started living at the resident.  (Must be a Maryland Address) 
      • A copy of your certificate of eligibility (COE).
      • A Copy of the qualifying Vets DD 214 (Only submit if you are a veteran or dependent using GI Bill Benefits)
      • A Copy of your military orders with your duty station in Maryland (Only for active-duty Service Members).  (Send all supporting documents and information to update your residency status for tuition purposes to residency@bowiestate.edu, feel free to cc me on the email as well.  
    • Meet with Your Academic Advisor: Academic Advisor Directory 
    • Submit VA Certification Request:
    • Wait for Certification Confirmation: Tuition is typically paid 2 weeks after certification. Chapter 33 students are certified in two steps. No late fees will be charged for Chapters 31 or 33 with timely certification. See VA Payment Delay Policy.

    Additional Resources

    If your parents wish to have access to your information at the university, please fill out and submit a ferpa-student-consent-disclosure.pdf form to the registers officeregistrar@bowiestate.edu . 

    Questions?

    If you have any questions, we’re happy to help! You can reach to the MRC at militarybenefits@bowiestate.edu or call us at (301) 860-5109. You’re also welcome to visit us in the Henry Administration Building.

    We’re excited to support your academic journey at BSU.

    GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA).

     

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    Whether you're already planning to use your Chapter 31 (VR&E) VA education benefits or simply exploring what’s possible we’re thrilled to help you confidently navigate your journey here at Bowie State University. From the moment you apply until the day you walk at graduation; we’ve got your back. Let’s walk through the steps together:

    Let’s walk through it together:

    Step 1: Get Officially Accepted

    The first milestone is admission to BSU. If you have Not applied yet, before anything else, you’ll need to be admitted to BSU.

    1. Start here: Apply | Bowie State
    2. If you're a returning student, Use the Application for Readmission (Page 1 of 5) Once you receive your acceptance letter, you’re ready to move forward.

    Step 2: Visit the Veteran Enrollment Page

    Head over to our Veteran Enrollment | Bowie State page

    • Click on the benefit tab that applies to you (look for the plus sign ➕)
    • You’ll find a clear, step-by-step list of what comes next

    Step 3: Important Info for Your VR&E (Chapter 31) Counselor

    Step 4: Submit Your Academic Worksheet (If Provided)

    If your VR&E counselor gives you an academic worksheet:

    1. Bring it to your academic advisor
    2. Visit the Academic Advisor Directory | Bowie State,
      Find your program of study and contact the advisor listed or you can visit the Thurgood Marshall Library, Lower Level, Suite #082, Academic Advising to speak to a counselor.  

    Step 5: Get Your Authorization Number

    Before requesting certification, you must have an active authorization or purchase order number from your counselor. This is required each semester.

    Step 6: Enroll in Classes & Request Certification

    Once you’re registered:

    1. Complete the va-enrollment-certification-request.pdf
    2. Email it to militarybenefits@bowiestate.edu

    Note for Visiting Students: If you're taking classes at BSU but enrolled elsewhere, include your home institution approval and class details.

    Step 7: Request Book Vouchers & Equipment (If covered)

    If VR&E covers your books or required equipment:

    • Email your PO/authorization to invoicing4tuition@bowiestate.edu
    • Only items listed on your syllabus or pre-approved will be covered
    • You may also request vouchers in person at Student Accounts in the
      Henry Administration Building

    Step 8: Out-of-State Tuition Support

    If your VR&E counselor approved out-of-state tuition coverage (e.g., you commute from Virginia), be sure that information is shared with our billing office.

    If you have recently moved here and live in the state of Maryland and using VA education benefits, you could qualify for in-state rates.  

    Please do the following steps below to have your residency status updated for tuition purpose:

    1. Please complete this form Residency Information (Page 1 of 6).
    2. Copy of deed/lease agreement or housing agreement, if you are living with someone, you can submit a notarized letter from the person you are staying with, the letter must include the address where you are staying, and both parties' names and date you started living at the resident.  (Must be Maryland Address) 
    3. A copy of your certificate of eligibility (COE).
    4. A Copy of the qualifying Vets DD 214 (Only submit if you are a veteran or dependent using GI Bill Benefits)
    5. A Copy of your military orders with your duty station in Maryland (Only for active-duty Service Members). 
    6. Send the combined documents to residency@bowiestate.edu and cc militarybenefits@bowiestate.edu. 

    Step 9: Understanding the Follett ACCESS Program

    You may see a Follett ACCESS charge on your bill — it’s part of a textbook program designed to give you all your materials before classes begin.

    Benefits:

    • Required books delivered through Canvas or picked up from the bookstore
    • Digital access from day one
    • Discounted rates included in your tuition

    Want to opt out?

    Contact the BSU Bookstore directly to remove the charge.  Access | B.S.U. Bookstore

    We’re Here to Help

    If you ever feel unsure about a step or need help understanding your benefits, don’t hesitate to reach out:

    Email: militarybenefits@bowiestate.edu

    Visit: Military Resource Center – Henry Admin Building
    Call or Email your certifying official directly

    At BSU, we’re proud to be a Military Friendly® Campus, and we’re committed to offering flexible, personalized support for every military-connected student.

    Additional Resources

    Important Reminder: You must be officially admitted (received an acceptance letter) before BSU can certify your VA benefits.

    Welcome to Bulldog Nation.

    We’re honored to serve those who’ve served — and we’re excited to help you succeed this semester and beyond.

    GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA).

     

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    Montgomery GI Bill® (Active Duty)

    Welcome, veterans and service members! Here’s how to use your Chapter 30 education benefits at Bowie State University.

    Step 1: Apply to Bowie State

    Start by applying to Bowie State University, Apply | Bowie State.
    When filling out your application, make sure to select “Veteran” or “Military” when prompted.

    Tip: Submit your Joint Services Transcript (JST) and any previous college transcripts for credit evaluation. Admissions & Aid | Bowie State

    Step 2: Apply for VA Benefits

    To get started with your Chapter 30 GI Bill:

    1. Go to VA.gov/education
    2. Submit Form 22-1990
    3. Wait for your Certificate of Eligibility (COE) by mail or digitally

    Already used your benefits? Submit Form 22-1995 instead.

    Step 3: Submit Your Documents to BSU

    Email or bring these to the Military Resource Center or Registrar’s Office:

    Military Resource Center – Thurgood Marshall Library, Suite 1126
    Email: militarybenefits@bowiestate.edu

    Step 4: Register for Classes

    Enroll in your classes just like any other student. Enroll In or Add a Class | Bowie State
    Only courses that apply to your degree are eligible for VA benefits — choose wisely!

    Step 5: Submit Your Veteran Enrollment Form (Each Semester)

    Before classes begin, and after you have registered for classes, complete your Veteran Certification Request Form from BSU.
    This lets the school certify your enrollment with the VA so you can get paid.

    This must be done every semester you want to use your benefits.

    Step 6: Verify Your Enrollment Monthly

    Chapter 30 students must verify attendance every month to get paid.

    You can do this in 2 easy ways:

    • Online via WAVE
    • Call 1-877-823-2378

    Don’t skip this step or your payments will stop!

    Step 7: Understand Your Payments

    You’ll get monthly payments directly from the VA. Bowie State doesn’t receive your funds — you are responsible for paying your tuition.

    VA Monthly Payment Rates (2025)

    • Full-time (12+ credits): $2,358/month
    • ¾ time (9–11 credits): ~$1,768/month
    • ½ time (6–8 credits): ~$1,179/month

    These rates are for 2025 and may change yearly.

    You will not receive:

    • Book stipends
    • Housing allowance

    Payments are sent at the end of each month, and your start date affects your first payment.

    Step 8: Pay Your Tuition

    Because the VA pays you, you must pay your tuition and fees to Bowie State. Check with the Office of Student Accounts for payment deadlines or deferment options. Payment Plans.

    Stay in the Loop

    Tell the Registrar or Military Resource Center if you:

    • Add/drop classes
    • Change your major
    • Withdraw from school

    These changes can affect your VA payments.

    Additional Resources

    Need Help?

    Military Resource Center
    Thurgood Marshall Library, Suite 1126
    Email: militarybenefits@bowiestate.edu
    301-860-5109

    GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA).

    More information about education benefits is available at va.gov/education.

     

     

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    Montgomery GI Bill® – Selected Reserve (MGIB-SR)

    Are you a member of the Army, Navy, Air Force, Marine, or Coast Guard Reserve, or the Army or Air National Guard? If yes — you may qualify for Chapter 1606 education benefits!

    Here’s how to use them at Bowie State University.

    Step 1: Apply to Bowie State

    Start by applying to BSU.  Apply | Bowie State .  Be sure to indicate that you're a military or veteran student on your application.

    Tip: Submit your Joint Services Transcript (JST) and any prior college transcripts for credit review.

    Step 2: Apply for Chapter 1606 Benefits

    Follow these steps to apply for your VA benefits:

    1. Visit VA.gov/education My Education Benefits | Veterans Affairs
    2. Complete VA Form 22-1990
    3. Submit the form and wait for your Certificate of Eligibility (COE) from the VA

    If you’ve used benefits at another school, submit Form 22-1995 instead.

    Step 3: Submit Required Documents to Bowie State

    After you receive your COE, send it to the Military Resource Center or Registrar’s Office along with:

    • Copy of Certificate of Eligibility (COE)
    • Notice of Basic Eligibility (NOBE) – This comes from your military unit
    • Veteran Enrollment Certification Form – Available from the BSU Registrar

    Military Resource Center – Thurgood Marshall Library, Suite 1126
    Email: militarybenefits@bowiestate.edu. 

    Step 4: Register for Classes

    Enroll in your classes like normal. Steps To Registering Online | Bowie State
    Only courses that count toward your degree can be certified for VA benefits.

    Step 5: Submit Your Certification Request Each Term

    Before the semester begins:

    You must do this every semester to keep receiving benefits.

    Step 6: Verify Enrollment Monthly

    To keep receiving your Chapter 1606 benefits, you must verify your attendance every month.

    Here’s how:

    Skipping this step may delay or stop your payments!

    Step 7: Understand Your Payments

    Chapter 1606 pays a monthly stipend directly to you. You are responsible for paying your tuition and fees.

    Chapter 1606 Payment Rates (2025)
    • Full-time (12+ credits): $466/month
    • ¾ time (9–11 credits): $349/month
    • ½ time (6–8 credits): $233/month
    • Less than ½ time: Tuition & fees only (limited)

    These rates are updated annually (every October).

    Payments are based on your training time and enrollment level — and they begin at the end of the month you start classes.

    Step 8: Pay Your Tuition to BSU

    Since the VA sends payments to you, you must pay Bowie State directly through the Office of Student Accounts.  Office of Student Accounts | Bowie State

    Ask about payment plans or temporary deferment based on your expected VA benefits. Payment Plans | Bowie State.

    Step 9: Keep BSU Updated

    Let the Registrar or Military Resource Center know if you:

    • Add or drop classes
    • Withdraw from school
    • Change your major or degree program

    Any changes may affect your benefits.

    Need Help?

    Military Resource Center
    Thurgood Marshall Library, Suite 1126
    Email: militarybenefits@bowiestate.edu
    301-860-5109
    Hours: Mon–Fri, 8 AM – 5 PM

    Quick Checklist

    • Apply to BSU
    • Apply for benefits at VA.gov
    • Submit your COE & NOBE
    • Register for classes
    • Submit BSU's Veteran Certification Form each term
    • Verify enrollment monthly (WAVE or phone)
    • Pay your tuition
    • Report changes to your schedule or degree

    Additional Resources

    GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA).

    For more info, visit va.gov/education.

     

     

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    If you are enrolled in a degree-seeking program at another institution, and wish to use VA Education Benefits while temporarily enrolled at BSU, follow these steps:

    1. Obtain a parent letter from your primary (home) institution’s School Certifying Official. The letter must contain:
    2. student’s name,
    3. degree program at the home institution,
    4. exact course(s) being taken at BSU, and
    5. statement from the home institution that the credits being taken at BSU will apply to your degree at your home institution.
    6. Register for courses.
    7. Complete the BSU VA Enrollment Certification Request (pdf)
    8. Submit the parent letter, BSU VA Enrollment Certification Request and your Certificate of Eligibility (COE) to our office.
    9. Please submit these documents via email to militarybenefits@bowiestate.edu.   
    10. Request a copy of your transcript to be sent to your home institution at the end of the semester.

    Once the parent letter and the BSU VA Enrollment Certification Request is received by Veteran Certification Services, a BSU School Certifying Official will certify the guest student’s enrollment to the VA.

    Resources

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    VA education benefits for survivors and dependents

    If you’re a dependent or surviving spouse of a Veteran, you may be eligible for VA education benefits. If you qualify for both Survivors’ and Dependents’ Education Assistance (DEA) and the Fry Scholarship, you’ll have to pick one or the other when you apply. After you’ve made this decision, you can’t switch. But you can use transferred benefits with both DEA and the Fry Scholarship.

    Survivors’ and Dependents’ Education Assistance (DEA)

    If you’re the child or surviving spouse of a Veteran or service member who has died, is captured or missing, or has a service-connected disability, you may be eligible for DEA—also called Chapter 35.

    Find out if you’re eligible for DEA and how to apply

    Fry Scholarship

    If you’re the child or surviving spouse of a Veteran or service member who died in the line of duty or from a service-connected disability on or after September 11, 2001, you may be eligible for the Fry Scholarship.

    Find out if you’re eligible for the Fry Scholarship and how to apply

    Transferred education benefits

    If you’re the child or spouse of a Veteran or service member who has requested a transfer of education benefits, you may be eligible to use those benefits.

    Find out if you’re eligible for transferred benefits and how to apply

    Other information you may need

    Learn about ways you can use your benefits.

    CHAMPVA Benefits

    Are you the spouse or surviving spouse of—or a child of—a Veteran with disabilities or a Veteran who has died? If you don’t qualify for TRICARE (the Department of Defense’s health care program for active-duty and retired service members and their families), you may be able to get health insurance through the Civilian Health and Medical Program of the Department of Veterans Affairs (CHAMPVA). Through this program, we cover the cost of some of your health care services and supplies. This is called cost sharing. Find out if you qualify for CHAMPVA and how to apply.

    Am I eligible for health care through CHAMPVA?

    You may only be eligible for health care through CHAMPVA if you don’t qualify for TRICARE and at least one of these descriptions is true for you.

    At least one of these must be true:

    • You’re the spouse or child of a Veteran who’s been rated permanently and totally disabled for a service-connected disability by a VA regional office, or
    • You’re the surviving spouse or child of a Veteran who died from a VA-rated service-connected disability, or
    • You’re the surviving spouse or child of a Veteran who was at the time of death rated permanently and totally disabled from a service-connected disability, or
    • You’re the surviving spouse or child of a service member who died in the line of duty, not due to misconduct (in most of these cases, family members qualify for TRICARE, not CHAMPVA).

    A service-connected disability is a disability that we’ve concluded was caused—or made worse—by the Veteran’s active-duty service. A permanent disability is one that’s not expected to improve.

    Note: A Veteran who’s the qualifying CHAMPVA sponsor for their family may also qualify for the VA health care program based on their own Veteran status. If 2 spouses are both Veterans who qualify as CHAMPVA sponsors for their family, they both may now qualify for CHAMPVA benefits. Each time they need medical care, they may choose to get care through the VA health care program or using their CHAMPVA coverage.

    Please visit CHAMPVA Benefits | Veterans Affairs for more information, how to apply for the benefits, what benefits you get if qualified, and how long it will take to hear back.

    Resources

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    VA Work Study is a tax-free education benefit for students using Ch. 30, 31, 32, 33, 35, or 1606 at the state of Maryland minimum wage. Bowie State University is a VA Work Study site. You can visit here for detailed information Work Study Benefit. Students who qualify should review the VA work study job description (pdf) complete a VA Work Study application VBA-22-8691-ARE Application (pdf) for work-study allowance, and submit it via the va-enrollment-certification-request (pdf).

     If you meet the qualifications below, you may complete the VA Work Study application:

    1. To qualify, students must be receiving a VA Education benefit at a level of ¾ time or greater
    2. VA Education benefits consist of CH30, CH31, CH32, CH33, CH35, CH1606
    3. Students should complete the Application for Work Study Allowance VA Form 22-8691.
    4. The Site Supervisor will review the application and submit it to Work Study. Check field 11 for accuracy.
    5. Applications may be submitted up to 45 days prior to the term
    6. Contract hours are calculated at 25 hours per week of enrollment, prorated for partial weeks, with consideration given as to when the request was received.

    If you are interested in VA Work Study, you can email the Military Resource Center and Veterans Benefits Services at militarybenefits@bowiestate.edu

    Resources

Using Military Tuition Assistance

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    If you are a service member considering using Tuition Assistance (TA) for your education, please be aware that, in accordance with the Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding (MOU), all eligible service members must obtain prior approval from their Educational Services Officer (ESO) or a counselor within their respective military service branch before enrolling in courses at Bowie State University.

    Why is this important?

    Enrolling without prior TA approval may result in you being personally responsible for the tuition and fees associated with your courses. This policy ensures that your educational benefits are properly applied and that you are not financially burdened for courses that may not be covered.

    Steps to Follow:

    1. Consult with Your ESO or Military Counselor: Before registering for classes, discuss your educational goals and TA eligibility with your ESO or military counselor.
    2. Obtain TA Approval: Follow the procedures outlined by your service branch to request and receive TA approval. Each branch has specific processes and timelines, so it's essential to adhere to these guidelines.
    3. Register for Classes: Once you have received TA approval, proceed with registering for your desired courses at Bowie State University.

    Important Note: Failure to secure TA approval prior to enrollment may result in you being financially responsible for the tuition and fees. Bowie State University is not liable for any charges incurred due to lack of prior approval.

    Need Assistance?

    If you have questions or need guidance on the TA approval process, please contact the Military Resource Center at Bowie State University:

    We are here to support you in navigating the TA process and ensuring your educational benefits are properly utilized

  • 1. What is Tuition Assistance (TA)?

    TA isn’t a loan, it’s a well-earned perk for active-duty military personnel, bonuses, National Guard, and reservists. You can use it alongside VA Education Benefits to cover tuition and fees.

    2. Before You Dive In

    Each military branch has its own rules, timelines, and application systems. So, before anything…

    • Talk with your Education Services Officer (ESO) or military counselor.
    • Get command approval to attend Bowie State University (BSU).

    3. Steps to Getting TA at Bowie State

    a. Verify Your Eligibility & Get Approval

    • Confirm with your education officer or benefits specialist that you qualify.
    • Secure written commander approval, you’ll need this for BSU.

    b. Pick a Degree Program

    c. Apply to Bowie's State

    • Fill out the application online. Apply | Bowie State
    • Pay the fee: $17 for undergrads, $40 for grad students.

    d. Submit Your TA Request

    • Apply through your branch’s portal (e.g., ArmyIgnitED for Army/Guard/Reserve). ArmyIgnitED
    • Name Bowie State University as your school and follow your branch’s instructions closely matching the university’s academic calendar is crucial. Academic Calendar | Bowie State

    e. Send Approved TA Documents to Bowie State

    Email these to:

    f. Confirm TA Has Been Applied

    • Third-party billing should credit your BSU account directly.
    • Check your status through Bulldog Connection (look under Bursar/Financial Aid). Bulldog Connection | Bowie State

    g. Stay in the Loop

    • If plans change, like dropping a class, contact your ESO and BSU’s billing office before doing so.
    • Then let the bursar’s office and Military Resource Center know.

    4. Key Rules & Limits to Know

    • Only active, serving service members can use TA. If you separate from service during a semester, you’re no longer eligible.
    • TA covers approved degree programs only.
    • Credit hour limits:
      • Undergrad: up to 130 semester hours or one bachelor’s degree, whichever comes first.
      • Graduate: up to 39 semester hours beyond your bachelor’s.
    • Covers up to 100% of tuition, capped at $250 per credit hour or $4,500 per fiscal year.
    • May not pay for all fees, some charges could be your responsibility.
    • Can be used with the GI Bill® but be aware of limitations.
    • Funds are first-come, first-served, so don’t delay.
    • Apply 60 to 7 days before classes begin; payments often post later in the semester.

    5. Branch-Specific Paths

    Each service branch has its own TA portal or process (for example, Army uses ArmyIgnitED, Air Force has its own portal). You can find direct launch points through your ESO or the Military Resource Center at BSU.

    (Visit your branch’s education portal or consult your ESO for exact links.)

    Resources

    Contact

    Military Resource Center & Veterans Services
    Email: militarybenefits@bowiestate.edu
    Phone: 301-860-5109

     

  • State Tuition Waiver (STW)

    State Tuition Waiver (STW) letters are issued by the education via email @ mdngeducation@army.mil . STW is up to 50% tuition waived at one the Maryland partner schools. To receive a waiver, you may inquire via email, or call the education office at 667-296-4144/4137/4139. The list of state partner schools is found at the following link: https://military.maryland.gov/NG/Pages/Partner-Schools.aspx

    Click here for example: State Tuition Waiver Form.pdf​

    ​State Tuition Assistance Reimbursement (STAR)

     For the STAR you will have to complete this twice in a semester. The documents need to be complete and sufficient for us to send them to the finance office. Failure to provide said documents can result in you not receiving reimbursement. 

    The initial STAR needs to be sent to us no later than 45 days after the semester starts. The documents you will need to provide us with is: 

    1. The completed STAR forms.
    2. An itemized bill showing all charges on your student account.
    3. Your class schedule. 

    The final STAR needs to be sent to us no later than 45 days after the semester ends. The documents you will need to provide us with is:

    1. An itemized bill showing all charges and payments. This bill must reflect a $0.00 balance.
    2. Your grades for the semester. 

    Please note that STAR only covers tuition and fees with a financial cap of $8500/FY. STAR will not reimburse you for books and other course supplies you may need. You MUST have at least 2 years left on your contract from the time of your course ending. If your ETS date is less than 2 years you must extend to use this benefit, inactive guard time does not count. If you fail a class (Under a C or 2.0 GPA) you will not be reimbursed for that class.

    Federal Tuition Assistance (FTA)

    If you are not already using it, you should sign up for FTA on Army Ignited.

    FTA will provide you Up to $250 per SH (semester hour) or $165 per QH (quarter hour) up to 16 Credits or $4000 fiscal year/FY, whichever comes first. You MUST submit an education goal to submit your TAR, which is where you input your classes. We recommend you submit your education goal at least 10-12 days in advance of the course starting date so it can be approved. You MUST submit your funding request no more than 60 days prior to term start and no later than 8 days in advance of the course starting or else you will not be able to submit it. 

    Tutorials for Army Ignited for creating an account, creating your education goal and Tuition Assistance Requests are below:

    Tutorials:

    First, you will follow the education goal tutorial to make an education goal. 

    As of October 1, 2024, all new Soldiers to Army Ignited MUST complete Army ignited 101 training before their education goal will be approved. 

     **This is required before applying for funding.

    After your goal is approved and you’ve completed the Army Ignited 101, you can apply for funding. Please see tutorials to complete that. 

    If you have any issues, please contact our office. Ms. Jamie Eddins, Education Services Specialist can assist with Army Ignited issues. 

    Her phone number is 667-296-4144 or (443)356-6676 Google Voice Number. (Text Friendly). 

    **Soldiers must pass their courses, or they will be recouped.

    **Passing for undergraduate courses is a C- or higher.

    **Passing for graduate courses is a B- or higher.

    **Please read the entirety of the STAR and STW forms as they state the service obligations on them! **​

    Montgomery GI Bill – SR and 9/11

    The MGIB-SR is the CH1606 GI Bill. This GI Bill offers up to $466 for full time enrollment and it goes directly into your pocket. I just changed your record so it will take about a week to reflect and update before you could apply if desired. You will apply on VA.Gov and follow the steps under the Education Programs

    In order TO USE YOUR 9/11 GI Bill, you need to apply to get your eligibility memo that will tell you the qualifying time the VA recognizes and what your percentage is.  Log onto VA.Gov. From there you will select VA Benefits and Healthcare. On that drop down will be Education and Training which will open a side bar where you can then select How to Apply. That will bring you to the GI Bill home page. https://www.va.gov/education/how-to-apply/

    From there you will see a section under How to Apply? and you can select “Apply for a new benefit”. You will go through a series of questions to apply for the correct benefit. From there you will follow the prompts for your specific GI Bill you are applying for.

    The VA makes all final determinations on eligibility. Please allow them 4-6 weeks to process your application and send you a letter with their determination. Once you receive that letter, you will bring that to your school’s VA rep and they will certify you are in school and enrolled in classes, then the necessary payments will be made.

    To transfer for Post 9/11 Benefits you must: 

    1. Be eligible for the CH33 (Post 9/11 GI Bill). This means you had to have served on qualifying active duty for at least 90 days. Your initial entry training does not apply until you have completed at least 24 months of qualifying active-duty time.
    2. Served at least 6 years before being eligible to transfer your benefits and have agreed to serve at least 4 additional years from the date you submit your request on https://milconnect.dmdc.osd.mil/milconnect. 
    3. Your spouse can use your benefits right away once your transfer has been approved. They will be at the same payment tier as yourself, plus receive the book stipend and MAH(as long as you are not on active duty and receiving your own BAH).
    4. Your children can use the transferred benefits once the sponsor have served at least 10 years, and the child has reached the age of 18. You must transfer your benefits to your children before they turn 23 and they cannot use those benefits after they turn 26. 

    When you transfer the benefits, you will log onto https://milconnect.dmdc.osd.mil/milconnect and select “Transfer My Education Benefits” and follow the steps on there. It usually takes the VA  4-6 weeks to decide and send you a letter or email letter to let you know their determination. 

    When your spouse or child is ready to use the transferred benefit, they will log onto https://www.va.gov, create a DS log in and then follow the prompts to apply for the GI Bill benefits to get their eligibility memo. This will also take roughly 4-6 weeks, sometimes quicker. 

    This is just an overview of the most important information for the GI Bill transfer. 

    If there are any problems or questions, please reach out to the Maryland National Guard office at: 667-296-4144/4137/4139.   

    When replying to/forwarding your forms use the following email MDNGEducation@army.mil.  

    This will ensure you receive a timely reply from someone in our office.  

    Please reach out to us if you should have any more questions. You can reach us at MDNGEducation@army.mil.

    Helpful Sites

    ASFAB,AFCT,MCAT,DAT:  https://march2success.com/

    ASVAB:  https://www.crackasvab.com

    ASVAB:  www.asvabprogram.com

    MWR Libraries:  https://www.dodmwrlibraries.org

    Federal Tuition Assistance:  https://ArmyIgnitED.army.mil/student

    GI Bill Program:  https://benefits.va.gov/gibill/

    GI Bill comparison tool:  https://www.va.gov/education/gi-bill-comparison-tool/

    TEB Request:  https://milconnect.dmdc.osd.mil/milconnect/

    CLEP Exam:  https://clep.collegeboard.org

    Army Credentialing Opportunities Online (COOL):  https://www.cool.osd.mil/army

    eBenefits:  https://www.ebenfits.va.gov

    Joint Services Transcripts:  https://jst.doded.mil/jst/

    Department of Veteran Affairs Education:  www.va.gov/education

    Coursera:  www.coursera.org

    DANTES: https://www.dantes.mil/dsst   this free resource is not just for Soldiers but also spouses

    Click here for: DANTES Credit by exam.pdf

    TUTOR.COM:   https://www.tutor.com​​  this free resource is not just for Soldiers but also spouses and children

    Click here for: Tutor dot com.pdf

    SECO:  Military Spouse Educational and Career Opportunities:  SECO Login | Military Spouse Education & Career Opportunities | MySECO (militaryonesource.mil) and MyCAA: Scholarship for Military Spouses​ | Military OneSource

    FAFSA:   https://studentaid.gov/h/apply-for-aid/FAFSA

     

Jump to: Veterans Benefits and Transition Act of 2018 | Tuition and Fees | Chapter 33 Enrollment Certifications | Chapter 31 Guidance | Residency Classification | Student Responsibilities | Withdrawing and your VA debt | FAQ: Benefits, Enrollment, and Getting Paid


Bowie State Supports our Military Students — With Integrity and Respect

At Bowie State University, we’re proud to serve military service members and their families. To make sure your educational journey is handled with transparency, fairness, and respect, we follow the guidelines set by the Department of Defense Voluntary Education Partnership Memorandum of Understanding.

This means we’ve made a clear commitment to support you — without pressure, gimmicks, or confusing fine print.

Here’s What You Can Expect From BSU

1. No Gimmicks or “Perks” to Pressure You

We don’t offer freebies, favors, or gifts to try to convince service members to enroll. This includes things like:

  • Discounts or meals that aren’t officially part of a financial aid package
  • Giveaways or rewards for signing up

Instead, we focus on giving you clear, honest information so you can make the right decision for your goals.

Military scholarships and official tuition discounts are absolutely allowed — and encouraged!

2. No Commission-Based Recruiting

No one at BSU gets paid extra just for enrolling students or securing Tuition Assistance. Our staff is here to help you — not to meet quotas.

3. No High-Pressure Sales Tactics

We will never bombard you with calls or emails or try to rush you into making a decision. That means:

  • No repeated, pushy follow-ups (nothing beyond 2–3 contacts)
  • No pressure to register for a class the same day you hear about it. You deserve time to think things through, ask questions, and decide what’s best for you.

4. Every Course Must Be Approved First

We won’t auto-enroll you or bundle courses together without your input. Every class must be approved by both you and your military branch before it begins. You stay in control of your schedule and education plan.

Why This Matters

These policies exist to protect you — and to make sure you’re never misled, rushed, or pressured when making decisions about your education. At BSU, we want your experience to be empowering, respectful, and tailored to your needs.

Your Rights Under the Veterans Benefits and Transition Act of 2018

Bowie State University proudly supports student veterans and is a participant in the Veterans Benefits and Transition Act of 2018. This law protects students using VA education benefits — like the Post-9/11 GI Bill® (Chapter 33) or Veteran Readiness & Employment (Chapter 31) — from being penalized due to payment delays from the VA.

What This Means for You

If you’re a “covered individual” (see below), and you're waiting for the VA to send tuition and fee payments:

Bowie State WILL NOT:

  1. Charge late fees just because VA payments are delayed
  2. Stop you from registering for classes
  3. Require you to find other money upfront to cover tuition
  4. Block your access to classes, the library, or campus services

You can continue your studies without interruption while we wait for the VA to process your payment.

What You’ll Need to Submit

To stay in good standing under this policy, we just ask that you do your part by submitting the following before or by the first day of class:

  1. A Certificate of Eligibility or a Statement of Benefits
    • You can download this from your eBenefits account, or if you're using Chapter 31, a VA Form 28-1905 from your counselor
  2. A written request to be certified for your VA benefits (your school certifying official can guide you)
  3. Any other documents or info we might need to properly certify your benefits

What If VA Doesn’t Cover the Full Bill?

If your VA benefits don’t cover 100% of your tuition and fees, or if there are any charges that aren’t covered, you may still be responsible for paying the difference. We’ll let you know if this applies to you.

When Will the VA Send Payment?

Once you’ve submitted everything we need, the VA will usually send payment by the earlier of these two:

  • The date the VA actually sends the money, or
  • 90 days after Bowie State has certified your enrollment and received your Certificate of Eligibility

Who’s a “Covered Individual”?

You are considered a "covered individual" if you're:

  • Using Chapter 33: Post-9/11 GI Bill®, or
  • Participating in Chapter 31: Veteran Readiness & Employment (VR&E)

Questions or Need Help?

If you're unsure what to submit or where to start, don’t worry — we’re here to support you. Reach out to the Military Benefits Team:

militarybenefits@bowiestate.edu  
Visit: Veterans Affairs | Bowie State

You’ve earned these benefits — and we’re committed to helping you use them smoothly and with confidence. 

Tuition and Fees

How Your Tuition & Fees Are Paid Through VA Benefits

If you’re using VA education benefits (like the Post-9/11 GI Bill®), here’s what you need to know about how your tuition and fees are covered and what’s included.

Tuition and Fee Payments: The Basics

When your school certifies your enrollment, the VA pays your tuition and required fees directly to the school — not to you.

The amount paid depends on your benefit level (for example, 100%, 70%, etc.), and it's usually prorated based on that level.

For Students at Public Schools (like Bowie State)

Starting August 1, 2011, if you're attending a public college or university, the VA will cover:

  • The actual in-state tuition and required fees,
  • After subtracting any financial help that goes directly to the school and is specifically for tuition and fees — such as:
    • VA-approved scholarships
    • State or institutional aid
    • Employer tuition programs

What’s NOT subtracted: Loans or grants like the Pell Grant.

For Students at Private or Foreign Schools

If you’re attending a private or foreign school, the VA will pay:

  • The actual net cost of tuition and fees after approved aid (as above), or
  • A set annual cap (which changes each year for inflation)

Whichever is less.

You can check the most recent yearly cap on the VA website here: VA Rate Tables

What Fees Are Covered by the VA?

The VA only covers mandatory fees — these are fees:

  • Charged to all students, not just VA students
  • Required to enroll in or attend a course or program

Examples of covered fees may include:

  • Lab fees
  • Health service fees
  • Graduation fees
  • Freshman or orientation fees
  • Required course kits or materials
  • Technology or student activity fees

Important Notes

  • Application fees and study abroad costs are generally not covered, unless study abroad is required for your degree program.
  • Room and board charges are never covered as part of “tuition and fees,” but housing costs may be supported through your Monthly Housing Allowance if you're eligible under Chapter 33.

What About Active Duty Students?

If you're on active duty, the VA may cover your full tuition and fees, regardless of state maximums or caps, especially if federal tuition assistance doesn’t cover it all.

How Will I Know What Was Paid?

Once your enrollment is certified and the VA has processed your tuition and fee payment:

  • The amount will appear on your student account balance
  • Any remaining costs not covered by the VA will be your responsibility
  • You should always review your student billing statement to understand what's been paid and what (if anything) you owe

Need Help or Have Questions?

We’re here to support you!

Reach out to the Military Benefits team at:
militarybenefits@bowiestate.edu

You can also find helpful links and policies on Bowie State’s Military & Veteran Services website.

Chapter 33 Enrollment Certifications 

Understanding Enrollment Certification & Tuition Reporting for Post-9/11 GI Bill® Students

If you're using Post-9/11 GI Bill® benefits (Chapter 33), here's what you need to know about how your enrollment is certified and how tuition and fees are reported to the VA.

When Can Enrollment Be Certified?

Bowie State University can begin certifying your enrollment up to 180 days before the start of the semester. To help avoid delays in your benefit payments (like housing allowance), we aim to certify students as early as possible.

Important Deadline: Certifications must be submitted no later than 30 days after the term begins. If your eligibility proof (Certificate of Eligibility or COE) is still pending, the 30-day clock starts when we receive it.

How Tuition and Fees Are Reported to VA

Sometimes, tuition and fees aren't immediately available when your enrollment is first certified. In that case, we follow this two-step process to make sure you still get your housing allowance on time:

  1. Initial Certification
    • If your tuition and fees are known, we submit the actual in-state amount.
    • If they're not yet known, we submit your credit hours with $0.00 for tuition and fees, which allows the VA to begin paying your Monthly Housing Allowance (MHA).
  2. Amended Certification (after drop/add period)
    • Once your tuition and fees are finalized, we send an updated certification with the actual net amount (after applying eligible scholarships, grants, etc.).

What If You Make Changes to Your Enrollment?

If you add, drop, or withdraw from courses after your certification has already been submitted, we’ll adjust your record accordingly. Here’s how it works:

  • Before the semester starts: We’ll update your certification with your new course load and revised tuition/fees.
  • On or after the first day of class:
    • First, we report your original hours and tuition.
    • Then the very next day, we submit another update showing your new hours and updated charges.

How We Calculate What to Report

Per Public Law 111-377, we must report your net tuition and fees — that’s the amount after applying:

  • Tuition waivers
  • Institutional scholarships and grants (specifically for tuition and fees)
  • Veteran discounts
  • Any other aid that's designated for reducing tuition costs (excluding loans or federal Pell Grants)

Example

Let’s say your tuition bill looks like this:

  • In-State Tuition: $4,000
  • Veteran Discount: -$400
  • Tuition Scholarship: -$2,000
  • Pell Grant: -$2,500 (not counted toward net cost)
  • General Scholarship: -$1,000 (not specifically for tuition)

Net Tuition Reported to VA: $1,600

We only deduct aid that is designated to cover tuition and fees. Aid used for general expenses (like housing or books) doesn’t get subtracted.

Special Notes

Only in-state charges should be included in your Tuition and Fee amount unless you’re using the Yellow Ribbon Program.

The VA defines the academic year as August 1 through July 31, which matters for calculating annual benefit limits.

Contact Us

If you ever have questions or your situation changes, don’t hesitate to reach out to the VA Certifying Official at Bowie State or email us at militarybenefits@bowiestate.edu. We're here to support you through the process!

Chapter 31 (VR&E) Enrollment, Billing & Tuition Guidance

If you're using Chapter 31 Veteran Readiness & Employment (VR&E) benefits to help cover your education, here’s what you need to know about how your tuition, fees, and financial aid are handled.

What Does VR&E Cover?

Chapter 31 students (and eligible children under Chapter 18) don’t need to worry about being dropped for non-payment. VR&E covers:

  • Tuition and required fees
  • Books and supplies

These costs are paid directly to the school by VR&E — after the semester’s drop/add period ends, or once the term is over.

How and When Your School Bills VR&E

  • The school waits until after the drop/add period to send your tuition and fee bill to VR&E.
  • VR&E pays these costs in arrears — that means after the term has started.
  • Your registration should not be canceled while waiting for payment, because VR&E has already agreed to cover your charges.

How Financial Aid Affects What VR&E Pays

To avoid overbilling, VR&E only pays what’s actually owed after certain types of aid are applied.

Here’s what gets deducted before VR&E is billed:

  • Tuition waivers or discounts
  • Grants or scholarships that are specifically designated for tuition and fees

But here’s what doesn’t get deducted:

  • Pell Grants or other Title IV financial aid
  • Student loans
  • General scholarships (unless you choose to use them for tuition)

You’re in control: If you receive aid that could be used for other expenses (like housing or food), you don’t have to apply it to your tuition unless you want to. If you do want to apply it, the school will reduce what they charge VR&E by that amount.

If There Are Refunds or Mistakes

Sometimes a duplicate payment or an error happens. In that case:

  • The school is responsible for fixing it.
  • Any unused or duplicate funds must be returned to the correct source — including VR&E.
  • Refunds to VR&E are handled through the Tungsten payment system.

(Need help creating a refund in Tungsten? Click here for the step-by-step guide).

In-State Tuition Rules for CH31 Students

Thanks to Public Law 115-251, if you’re using Chapter 31 benefits and living in the state, you’re entitled to in-state tuition rates, even if you haven’t established official residency yet.

Note: You’re expected to take steps to establish residency if you plan to stay in the state. If the school has additional steps to qualify for in-state tuition, you’ll need to meet those too.

VR&E's policy regarding tuition and fees is governed by VA Acquisition Regulation (VAAR), 48 CFR 831.7001-1.

Financial Aid, In-State Tuition, and Billing

Need Help or Have Questions?

Don’t stress — you’re not on your own. If anything is unclear or if your financial situation changes, reach out to the Veteran Services Office or your School Certifying Official (SCO). We're here to make this process as smooth as possible so you can focus on your success.

Residency Classification

For Military-Connected Students and Veterans

Whether you're a service member, veteran, or a military family member using VA education benefits, Bowie State University is committed to making your transition to college life — and any unexpected interruptions — as smooth and supportive as possible.

Need Help with In-State Residency or Military Exemptions?

If you’re unsure about your residency classification or think you may qualify for in-state tuition due to military service or VA benefits, we’re here to help!

Where to Start

Military Benefits & In-State Tuition Eligibility

If you’re living in Maryland and using VA education benefits, you may qualify for in-state tuition — even if you haven’t met traditional residency requirements.

You may qualify if you:

  • Are using transferred Post-9/11 GI Bill® benefits after the service member has left active duty
  • Are using transferred Post-9/11 GI Bill® benefits while the service member is still on active duty
  • Are receiving benefits under the Fry Scholarship
  • Are receiving benefits through the DEA (Chapter 35) program
  • Are using VR&E (Chapter 31) for educational rehabilitation

Called to Active Duty? Here’s What to Do

If you're called to active military service during the semester, BSU offers flexible options to protect your academic progress and your tuition investment.

What You Should Do
  1. Get a copy of your military orders.
    If needed, a representative (family member or friend) can help handle things on your behalf.
  2. Meet with your academic advisor.
    Depending on where you are in the semester, you may be able to:
    • Get an Incomplete in some courses
    • Withdraw from others with the potential for a partial refund
    • Or withdraw completely and receive a full refund
  3. Visit the Office of the University Registrar
    Suite 1200, William Henry Admin Building
    They’ll help process your withdrawal and discuss:
    • Your return options after duty
    • Financial aid updates
    • Housing contract cancellations
    • And how any refunds will be handled

The university policy for governing military call-ups can be found here Withdrawal From BSU | Bowie State

Information on withdrawing from the university can be found here Withdrawal From BSU | Bowie State

Good news: A military-related withdrawal won’t count against you if you choose to withdraw later on for any other reason. And when you're ready to come back, we’ll help you pick up where you left off.

Questions or Need Personalized Support?

We know VA rules and residency can get confusing. Don’t try to figure it out alone — that’s what we’re here for.

Reach out to us anytime at: militarybenefits@bowiestate.edu 

We’re proud to support you — both in the classroom and beyond.

Student Responsibilities

Using VA Education Benefits at Bowie State? Here’s What You Need to Know

Whether you're just starting school or transferring to BSU from another institution, here’s a simplified guide to help you apply for and manage your VA education benefits.

Step 1: Apply for Your VA Education Benefits

To receive VA benefits, you must submit an application before your first term starts.

Apply Online:

Go to: How To Apply For The GI Bill And Related Benefits | Veterans Affairs

Prefer to apply by phone?

Call 1-888-442-4551 (GI-BILL-1) and ask them to mail you a paper application.

Which VA Form Should You Use?

First-Time Applicants:

Choose the right form based on your situation:

  • Veterans or Service Members (Ch. 30, 32, 33, or 1606): Use VA Form 22-1990
  • Dependents (Ch. 35 or Fry Scholarship): Use VA Form 22-5490
  • Dependents using Transferred Post-9/11 GI Bill: Use VA Form 22-1990e

Changing Schools or Programs?

If you’ve already used benefits and are starting at a new school:

Setting Up Direct Deposit + Keeping Info Updated

Want to get your benefits faster? Use direct deposit.

You’ll need:

  • Your account number
  • Your bank’s 9-digit routing number
  • Account type (checking or savings)

To set up or change your info:

  • Use the WAVE system (for Chapter 30 or 1606)
  • Or call 1-877-838-2778

Even if you’re using direct deposit, keep your mailing address updated — important letters (like your award notice) still go through the mail.

Create an eBenefits Account

eBenefits is a helpful tool to track your VA benefits online.

With your account, you can:

  • View your remaining entitlement
  • See payment status
  • Update direct deposit or contact info
  • Download official VA letters

Create a Basic or Premium account at: https://www.ebenefits.va.gov . You must be enrolled in DEERS (Defense Enrollment Eligibility Reporting System) to sign up.

Monthly Enrollment Verification (Required for Some)

If you’re using Chapter 33 (Post-9/11 GI Bill®) and your enrollment started after August 1, 2021, you must verify your enrollment every month to keep getting your housing allowance (MHA).

  • If you miss two months, your MHA payments will be paused until you verify.
  • Only you (the student) can do this — the school cannot verify enrollment for you.

You’ll get texts or emails from the VA with instructions each month.

For Ch. 30 or 1606 students, use the WAVE system to verify at the end of each month.

Your Ongoing Responsibilities as a VA Student at BSU

To stay in good standing with the VA and Bowie State, here’s what you need to do:

  1. Verify all VA info with our team — don’t rely only on outside sources. Email us at: militarybenefits@bowiestate.edu
  2. Submit official transcripts from all colleges you've attended (yes, even if you didn’t use VA benefits).
  3. Tell us right away if you:
    • Add or drop classes
    • Change your major
    • Modify your degree plan
    • Take classes at another college (dual enrollment)
  4. Stay on track for your degree. We can only certify classes that apply directly to your graduation requirements.
  5. Declare your major by the end of your sophomore year (undergrads only). VA won’t pay beyond that without a declared major.
  6. Understand overpayments. If the VA overpays — even if funds go directly to BSU — you’re responsible for repaying them.

Questions or Need Help?

We’re here for you every step of the way.

Contact us at: militarybenefits@bowiestate.edu
Visit the Office of Veteran and Military Services for in-person support.

How your reason for withdrawing from a class affects your VA debt

If you withdraw from (or “drop”) a class, you may need to pay us back for the cost of any housing or books and supplies that we gave you money for. Your school may need to pay us back for tuition, fees, and Yellow Ribbon benefits paid on your behalf. But if we recognize that situations or events beyond your control (mitigating circumstances) caused your withdrawal, we may decide that you don’t need to pay us back in full. Keep reading to find out what situations and events we recognize and how to report them.

What are mitigating circumstances?

Mitigating circumstances are situations or events beyond your control that cause you to withdraw from (or “drop”) a class. We consider your reason for withdrawing from a class when we decide if you and your school need to pay us back the benefits already received.

Mitigating circumstances include:

  • An illness or death in your immediate family
  • An injury or illness you had while you were enrolled
  • A change in your conditions of employment that you couldn’t avoid
  • A job transfer to a new location while you were enrolled that you couldn’t avoid
  • Immediate family or financial demands that you had no control over
  • Active military service that you didn’t know about ahead of time
  • A sudden end to (or cancellation of) the course you were taking
  • A sudden end to child care coverage that you didn’t know about ahead of time

If we recognize that you had mitigating circumstances, we may decide that you can keep a portion of any benefits you received up to the day you stopped attending the class.

How do I report mitigating circumstances?

You’ll need to tell your School Certifying Official (SCO) about any mitigating circumstances if you reduce your credit hours. When the SCO notifies us about changes to the credit hours you’re taking, they’ll report any mitigating circumstances.

If your SCO doesn’t tell us why you dropped credit hours, we’ll send you a letter asking you to submit any mitigating circumstances you experienced while you were enrolled. You’ll need to explain to us in writing why you dropped credit hours. Send your explanation to your Regional Processing Office or submit it online through Ask VA.

We’ll notify you by mail about whether we accept your mitigating circumstances. If we don’t accept your reason for dropping credit hours, we’ll explain why and note your repayment amount for housing, books, and supplies. We’ll contact your school directly about repayment of tuition, fees, and Yellow Ribbon benefits.

What’s the 6-credit-hour exclusion?

The 6-credit-hour exclusion is a 1-time exception that lets you drop up to 6 credit hours and still keep the benefits you received up to the day you stopped attending classes. You don’t have to show mitigating circumstances to keep those benefits.

You can use the 6-credit-hour exclusion only once, even if you drop fewer than 6 credits. So, you can’t use it to drop 3 credits, then use it a second time to drop 3 more credits.


FAQ: Benefits, Enrollment, and Getting Paid

Q: How do I certify my enrollment at Bowie State?

The school certifying official (SCO) certifies enrollment. Each semester an Enrollment Certification request must be submitted to militarybenefits@bowiestate.edu and the Military Resource Center by each student. Additionally, If you are chapter 30, 1606, and 1607 you must continue with the online monthly enrollment verification (WAVE) or 1-877-823-2378.

Students using chapter 33 VA education benefits must also opt in with the VA to certify enrollment.

Q: How long does it take to receive VA benefits?

First time recipients should start receiving their benefits in 6-8 weeks. Please note it can take up to 12 weeks in some cases. Continuing students should receive their benefits in about 4 weeks. To expedite this process, enrollment forms and other paperwork should be turned in as soon as possible during the previous semester. Don’t wait until the last minute! This could delay your processing time.

Q: How do I get paid?

If you are Chapter 33, the VA pays your tuition and fees directly to the university. Your basic housing allowance (BAH) and book stipend will be paid directly to you. All other chapter payments are made directly to the student.

What are approved programs?

Currently, all degrees listed in the undergraduate and graduate catalogs are approved programs.

Q:  What happens if I am called to Active Duty and I have already paid registration fees and/or enrolled in classes?

A copy of your military orders must be submitted to the certifying official as soon as possible so the VA may be notified of your status. You will need to also contact each of your instructors and let them know. You will need to do a total withdraw from Bowie State. Official withdrawal from the University after classes begin and before the end of the semester requires that the student complete an Application for Withdrawal and file it with the Office of the Registrar.

If you are receiving any other financial aid then you will also need to contact financial aid regarding your deployment. Our office will report your drop to VA and report that you are being deployed. VA should have all that information in the system. After your deployment is over and you have decided to return to Bowie State you will need to re-apply with the admissions office.

If you have student loans please visit the following links to see if you qualify for loan forgiveness, loan deferment, or other loan waiver.

Sallie Mae student loan repayment and military benefits if called to active duty.

Q: Does the post chapter 33 benefit cover room and board or meal plans?

The chapter 33 is tuition and fee specific. Only the cost of tuition and eligible fees is covered. Students residing on campus will still receive the Basic Housing Allowance and Book Stipend, but are responsible for paying room and board expenses remaining on their Student Account.

Q: Will the chapter 33 benefit cover all of my tuition?

It depends on your entitlement. If you are at 100% entitlement VA will pay 100% of your in-state tuition and fees. The chapter 33 education benefit does not cover out of state tuition.

Q: If I received a book stipend in the fall and spring semesters, will I still get book money in the summer?

It depends. The book stipend caps at $1,000 per academic year. The academic year runs from August to July. If you have received $1,000 between the fall and spring semesters, you have exhausted your stipend for the academic year. The book stipend is paid by credit hour. Generally the VA will pay $41.67 per credit hour ($41.67 x12= $500.04).

Q: I failed a class, but I need it to graduate. Will the VA pay for me to retake it?

Students receiving grades of W, NC, or F the first time taking a course are allowed to repeat the course if it is required for their degree program. If a student receives a D in a course where the course catalog specifically requires a C or better, the student may repeat the course. Any student receiving an F will be checked for class attendance. Non attendance F’s are reported to VA and could cause you to be in overpayment with VA.

Q: The semester is about to start, but I haven’t received my book money and I can’t afford to pay for all these expensive textbooks out-of-pocket. What do I do?

Many professors are lenient about textbooks in the first week of class. Email them in advance to ask whether not having the textbook immediately will adversely affect your class performance. Also check with the library, many books are on reserve.

Q: How many hours do I need to be enrolled in to receive my chapter 33 BAH?

The full time BAH is payable at 12 hours of undergraduate enrollment and 9 hours of graduate credit. The BAH is reduced if you are enrolled in less than full time.

Q: I don’t know what I want to register for this term. Can I register for any course?

If you have declared a major you must take courses that will be applied to your degree program. Most programs allow for a certain number of elective hours. Any course that does not fit into your program will be an elective. Once you have used up the allowed number of electives for your particular major, if you register for any more elective courses they cannot be certified by VA. You may also register for courses to be applied towards a declared second degree, or declared minor. If a course requires a prerequisite within your degree program the prerequisite can be certified for enrollment.

Q: Will VA cover out of state tuition?

No. VA will only pay the amount of in-state tuition and fees. Out-of-state tuition must be covered by out of pocket or by external funds. In some instances, chapter 31 (voc rehab) will pay out of state tuition. However, you could qualify for temporary qualification of non-residents for in-state status. Please visit link for more information here Residency Information | Bowie State or contact the Military Resource Center for more information.

Q: How do I update my payment/direct deposit information?

Chapter 30, 1606, 1607 students who verify their attendance online can change their address and direct deposit information on the WAVE site. All other chapter students can call the VA education benefits line at 1-888-442-4551.

Q: Does the VA pay me or Bowie State?

Chapters 30, 35, 1606, and 1607: VA will make payment directly to the student. It is your responsibility to see that your tuition and fees are paid on time by the fee deferment date each term. Your benefits are paid a month behind. For example, payment for August would occur around Sept 1.  For chapter 33 students your fees are paid directly to Bowie State. It is still your responsibility to pay your balance by the fee deferment date if VA has not paid your balance.

Q: I receive chapter 33 education benefits and I have not received my BAH stipend or my book stipend. What do I do?

Please make sure you have turned in your enrollment form on time. If you have turned the form in on time you will need to call VA at 1-888-442-4551 to find out information about BAH payments and book money.


GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at benefits.va.gov/gibill.